Ento25 Delegate Information
9 – 11 September 2025
Technology & Innovation Centre, University of Strathclyde, Glasgow and Online
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Join the discussion using #Ento25
Please find all the key information about attending Ento25 below. You can use the below links to jump to specific sections. If you have any further questions, please don’t hesitate to get in touch: info@royensoc.co.uk
Venue address
University of Strathclyde’s Technology & Innovation Centre
99 George Street
Glasgow
G1 1RD
Glasgow is a walkable city, with excellent transport links, shops and plenty food and drink options, just a short walk from the venue and conference hotels
Maps | University of Strathclyde
Travelling from outside of the UK
Glasgow is served by three airports – Glasgow Airport, Glasgow Prestwick Airport and Edinburgh Airport, all easily accessible by public transport.
Electronic Travel Authorisation (ETA) is mandatory for travel to the UK and has been introduced in several stages for different nationalities this year. The following link is the best overview, where visitors can find official information and apply: https://www.gov.uk/guidance/apply-for-an-electronic-travel-authorisation-eta
Another helpful link, which details key deadlines for groups of visitors (by country), is as follows: https://www.gov.uk/guidance/check-when-you-can-get-an-electronic-travel-authorisation-eta
Each individual visitor is responsible for ensuring they have their own correct authorisation to enter the UK.
Travelling by rail
Train connections are available from the South to Glasgow Central, and from Edinburgh and the North to Glasgow Queen Street. The Technology & Innovation Centre is a short walk from both Glasgow Central and Glasgow Queen Street train stations.
Accommodation
The deadline for booking with Glasgow Convention Bureau is 28 July and more information can be found here: Accommodation & Travel – Royal Entomological Society
There are many hotels close to the venue, so we suggested using www.booking.com after the deadline above to secure the best rate.
Key timings
You can view the full programme and abstracts via the Ento25 hub here.
On the Monday evening, there will be an informal mixer at Nonna Said… Knock you out!. Simply turn up from 19:30 to meet old friends and new contacts ahead of the conference. Delegates can purchase their own food and drinks there.
On Tuesday the conference officially opens with registration from 08:00 and the main conference runs from 09:00 – 19:30. On Wednesday it runs from 08:00 – 19:00. There are optional social events both evenings, the student quiz and Civic reception on Tuesday and the conference dinner & Cèilidh on Wednesday.
On Thursday the conference starts at 08:30 with optional workshops for in-person delegates to participate in and will close by 13:30, allowing delegates to get trains back to airports and various locations in the UK.
Delegate list
Only delegates that have opted in to their details being shared with other attendees are included on this list.
This list is for the viewing of Ento25 delegates only, please do not share this list as this would be a breach of General Data Protection Regulation (GDPR).
Catering
Lunch, refreshment breaks, and an evening drinks reception are included in your registration. We encourage delegates to bring refillable bottles and there is a water dispenser on level 2. Special dietary requirements must be supplied two weeks in advance of the meeting and will be passed onto the venue team. All dietary information will be clearly marked on catering – if your dietary requirements fall outside of the options available, your meal will be located at a separate table. Please ask a member of staff if you have any problems locating this.
Please refer to the full programme for all activities, timings and locations. The below highlights some of the additional activities running alongside the main programme.
Bug Bingo!
Attending larger conferences can be daunting so we’ve created Bug Bingo as a fun way to network and get involved! Collect your bingo card at registration and return it when you have a row or full house. There are prizes for the first five rows, and a special prize for a full house!
Draw your study insect
Get your artistic juices flowing and make a piece of art about your study insect(s). Head to the RES Hub where there will be paper, pens and plasticine available and a somewhere to display your final creations. We would love it if you would share your designs on social media and tag us at #Ento25.
Meet the speakers
At the Thursday morning refreshment break, grab a coffee and chat to our plenary speakers. This is an opportunity for students and early career entomologists to ask our plenary speakers questions in a small, informal setting.
EntOlympics
From 19:30 on Tuesday we welcome back EntOlympics – an entomology quiz and team-building competition for student and early career insect scientists. This is a pub quiz style activity, run by our student representatives, where teams compete using their entomological general knowledge and insect ID skills for a team prize. This takes place at Committee Room No.9, a short walk from the main conference venue, meet at the registration desks. You can purchase your own food and drinks at the venue.
EntoFashion
On the second day of the conference (Wednesday), we encourage delegates to wear their entomology finest! This could be anything from socks and patterned clothing to your own entomological creation. Our Student Representatives will be taking the time to photograph their favourites, with the top dressed winning a £500 Páramo voucher and 2nd/3rd place prizes provided by The Roving House. The winner will be announced at the evening poster session. Feel free to share using #EntoFashion.
Conference fun run
Start your day on the right foot with our Pre-Conference Run! Join RES CEO, Simon Ward, for an informal run to energise your day and connect with others. All paces welcome. Meet outside the conference venue on George Street vat 7am on the Wednesday to take part.
LGBTQA+ Drop-in
We warmly invite all delegates to join our LGBTQ+ Drop-in session on Wednesday lunch time, an inclusive and welcoming space designed to foster connection, support, and open dialogue. Whether you identify as part of the LGBTQ+ community, are an ally, or simply wish to learn more, come along to share experience, ideas, and resources in a relaxed setting.
Pitch a paper
Do you have a paper that you’re looking to submit? Our journal editors will be on hand to give feedback. Bring along some of your key findings and be prepared to give a quick summary, time will be limited for each delegate.
Conference dinner and Cèilidh
If you purchased a ticket in advance, join us at Double Tree by Hilton to continue networking over dinner. This is a 15-20-minute walk from the conference venue. If you are going directly from the poster session, meet in the registration area to walk over as a group. Your dinner ticket can be found in your name badge. If you have missed the dealine but wish to join us for the dinner and cèilidh, please contact fran.fleming@royensoc.co.uk to see if places are available.
Women in entomology – career showcase
An opportunity to network and celebrate women in entomology on Wednesday morning before the conference starts. Join female Trustees and RES staff at this informal mixer and hear about careers in Entomology. Everyone is welcome!
Presenter guidelines
You can view the presenter guidelines via the Ento25 hub here.
We encourage all delegates to share their experience and join the discussion on social media using #Ento25.
If you see the do not Tweet symbol on a slide or poster, please respect this and do not share this content more widely.
Joining online
If you are joining Ento25 virtually, please find out more about attending via the Ento25 hub here.
All talks, including Plenary talks, will be livestreamed via Zoom. Please note there are parallel session, so ensure you join the correct stream.
We believe that it’s important for our online poster presenters to get as much exposure as possible during the conference. You will be able to view these for a month after the event.
Exhibitors
We are pleased to welcome the following organisations as exhibitors at Ento25. We encourage you to take the time to engage with our partners who will be located in both level 2 & 3 foyers throughout the conference.
Ento25 Exhibitor – CABI
Ento25 Exhibitor – Carroña
Ento25 Exhibitor – Darwin
Ento25 Exhibitor – Forest Research
Ento25 Exhibitor – RHS
Ento25 Exhibitor – IWRS
Ento25 Exhibitor – Pensoft
Ento25 Exhibitor – The Roving House
Ento25 Exhibitor – University of Reading
Ento25 Exhibitor – Wonderful Scientific
Ento25 Exhibitor – Zantiks
Thank you also to the following for their sponsorship of our Plenary sessions:
Things to do
Glasgow is a vibrant and compact city with plenty to offer delegates outside of conference hours. Delegates can look forward to a warm welcome in a city voted ‘world’s friendliest city’ by Rough Guides.
The city has a range of cultural attractions including many museums and art galleries offering free entry, such as the stunning Kelvingrove Art Gallery and Museum and the award-winning Riverside Museum.
Visitors can explore the works of artist and architect Charles Rennie Mackintosh, walk the city centre Art Mural Trail or take a stroll through one of the many parks and green spaces.
Glasgow is a UNESCO City of Music with over 150 live music events per week, plus a full calendar of other exciting events and festivals throughout the year.
The food and drink scene offers something for everyone, from traditional whisky pubs to fine dining, in a variety of lively neighbourhoods including Finnieston (SEC), the City Centre, the West End and Merchant City.
If you’re extending your stay, Glasgow has excellent travel connections for exploring Scotland and an exciting selection of year-round tours leaving daily for the Scottish Highlands.
More information can be found here: https://www.visitglasgow.com/
We also have some special offers for delegates which can be found here: https://www.visitglasgow.org.uk/convention-bureau/meeting-planners/delegate-offers/
Code of conduct
Our Ento25 conference provides a harassment-free experience for everyone, in-person and online, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack thereof), or technology choices. We do not tolerate harassment of conference participants or staff in any form. Sexual language and imagery is not appropriate for any conference venue, including talks, workshops, social occasions and on all social media. Conference participants violating these rules, in-person or online, may be sanctioned or expelled from the conference without a refund at the discretion of the conference organisers.
If you would like to raise any concerns, please speak to an RES staff member. We wish everyone a safe and enjoyable conference.
